Weighting criteria for tenders dating,
Assessing the Tender responses An important first step in the process is to ensure that the bidders meet the overall basic requirements and that the bidders fully understand the implications and the risks of implementing the service or delivering the goods.
Leave this page about evaluating tender and go to tender management. The thought process is important at this stage as the criteria to be used for assessing the tender needs to be communicated to the bidders.
In the private sector, most organizations provide the general criteria but often do not disclose the weightings. Here are some of the main ones: Cost is usually one of the main criteria.
It is important to ask for any on-going operational costs, warehousing, maintenance, spares, consumables, licenses and various other costs that may be incurred. Quality requirements All non-cost criteria should be defined in the bid document.
Best practice is to provide a costing template for the bidders to complete so that you can compare the bids easily without a lengthy calculation and analysis process Cost vs price Cost is more than the base price.
Provided that the template layout you supplied is clear, scoring the responses is easy and the process to evaluate tenders should be straightforward.
Tender Evaluation criteria should reflect the risk and the value of the contract In the Government sector it is normal practice to provide both the criteria and the weightings, i. The criteria to be used in the tender evaluation process will vary depending on the goods or services being sourced.
Your costing template in the tender should allow for and encourage bidders to include all the costs associated with the commodity over its whole life.
The criteria that are specified in the invitation to tender document are the basis for the buying decision. Preparation before issuing the tender The tender evaluation criteria need to be defined prior to sending out the bid document or the Request for Proposal RFP.
It will include delivery, installation and transportation if they are not specified separately. The purpose of an evaluation process in sourcing is to identify which bid offers the best value for money i.
Bids should only be assessed against the criteria issued in the invitation and no new assumptions made when performing a tender evaluation.
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